Family Educational Rights and Privacy Act Policy (FERPA)
The following are answers to questions about FERPA.
What is FERPA?
The Family Educational Rights and Privacy Act (FERPA) is a
federal law designed to protect the privacy of a student's educational records.
It limits the type of student information that may be released without a
student's permission. It also helps to ensure accuracy in any educational
records that are maintained on a student.
What are a student's rights under
FERPA grants four central rights to students related to those
records, files, documents, and other materials that contain information
directly related to them that are maintained by the University.
- The right to inspect and review
education records maintained by the school;
- The right to seek to amend these
- The right to have some control over
the disclosure of information from these records; and
- The right to file a complaint with
the U.S. Department of Education concerning an allegation that the institution
has failed to comply with the Act.
If the student believes anything in his or her record is
inaccurate, misleading, or otherwise violates one's rights, that student has
the right to challenge the content of those records. If a student's suggested
corrections are not made by the University, that student may insert into his or
her records a written explanation respecting the contents of such records.
The students' access and review are subject to the following
University has 45 days to comply with a student's written request to
review his or her records.
information declared confidential by the act is not available for
reviewing their records, students may request that the unit maintaining
the record remove or modify the information they believe is misleading,
inaccurate or inappropriate. If the student's requests are refused, that
student may insert in his or her records a written explanation regarding
the contents to which he/she objects, or file an appeal with the
President's Office, which will be heard by a person or committee designed
by the President.
What information may be released
without a student's permission?
The following information is construed to be directory
information, which may be released to the public without a student's
- Telephone listing
- E-mail address
- Date and place of birth
- Major field of study
- Participation in officially recognized sports and activities
- Weight and height of members of athletic teams
- Dates of attendance
- Degrees and awards received
- The most recent educational agency or institution attended
Even though this information is deemed to be public
information, all students have the right to inform the University that any or
all of the above information should not be released without one's prior
consent. If students wish to restrict the release of information, they must
complete a written request to that effect to the Registrar's Office. After the
student has filed the required written request, the University will notify the
appropriate offices and begin to comply with the request as soon as possible.
The request is effective for the duration of the academic year for which it was
What are the conditions under which
other student information may be released without permission?
to school officials who have a legitimate educational interest in the
records. A school official is a person employed by the University in an
administrative, supervisory, academic, research, or support staff
position; a person or company employed by or under contract to the
University to perform a special task, such as an attorney or auditor; a
student serving on an official committee, such as a disciplinary or
grievance committee or a faculty/student committee; or a student worker. A
school official has a legitimate educational interest if the official
needs to review an educational record in order to fulfill his or her
professional responsibilities for the University.
to officials of another school, in connection with a student's efforts to
to federal and state educational officials, in connection with certain
connection with a student's request for or receipt of financial aid.
to federal, state and local law enforcement officials, in connection with
certain criminal investigations.
to organizations conducting studies for or on behalf of educational
agencies or institutions
accrediting organizations to carry out their functions.
to parents of a student who is their "dependent" within the
meaning of the Internal Revenue Code.
comply with a judicial order, lawfully issued subpoena, or in the case of
legal action between the University and the student or his/her family.
appropriate parties in a health or safety emergency.
of directory information (see section above for details on what Cardinal
Stritch University designates as directory information)
the student him or herself
results of any disciplinary proceeding conducted by the University against
an alleged perpetrator of a crime of violence to the alleged victim of
of students younger than twenty-one years old may be contacted when
students use or possess alcohol or other drugs.
compliance with the U.S. Patriot Act, Stritch may be required to provide
to selected U.S. government agencies the following information about
international students: name, address, visa classification, academic
status, and any disciplinary action taken against the student because of
his/her participation in a crime.
Where may one call for more
The University registrar can be reached at (414) 410-4080.
How does one file a complaint?
If a student believes that the University is not in
compliance with FERPA, she or he may file a written complaint with the:
Family Policy Compliance Office
U.S. Department of Education
Washington, D.C. 20202-4605